When it comes to planning for special events, many people really struggle just to make sure that the event will be successful. It can really be stressful to do all these tasks especially if you do not have any experience in event planning before. As what experts say, you have to start with finding the perfect place for the special event. And once you have already found the place, it’s time to move on to the next step. Check out some smart tips to pull off successful special events planning below.
– Always be approachable and build a relationship with the staff of the hotel or resort you have chosen as the venue for the event. If you regularly organize and conduct events, developing a healthy working relationship with the hotel staff can go a long way. Be respectful and courteous to the hotel staff and they will reward you with a few perks. Additionally, cultivating good working relationships with these people can help them meet the requirements you set and minimize common hassles associated with holding large events.
– Meet other people who might be a big help in your planning. Once you have established a good working relationship with key personnel in the hotel, it would be beneficial to widen your network and get introduced to the people you are going to work with for your events. Take note that hotel staff work in shifts and the person who you talk to may not necessarily be the one handling the tasks for your events. Make sure that these tasks are properly endorsed.
– Check the venue personally. One common mistake new event organizers make is to simply rely on the specs given by the hotel with regards to the venue. During the planning and preparation stage, make sure that you personally check the venue and take note of what it offers as well as some of its limitations. This will allow you to work out solutions well ahead of time and avoid serious headaches on the event day itself.
– Give your people time to setup everything. Be sure to talk first with your vendors about their setup requirements. Sometimes, vendors need a lot of time to set up and the hotel should be properly informed on these matters. Often, a venue may be booked before your event, leaving little room for your vendors to set up. Being aware of these and informing the hotel staff will allow you to come up with another option to work around just in case plan A does not work. For more information and tips about this